Westridge Auburn HOA
Board of Directors Meeting Minutes
July 16, 2024 via Webex

1)   Call Meeting to Order: 6:04 pm (Doug)

2)   Attendance and Verification of Quorum

3)   Reading & Approval of Minutes from prior BOD Meeting

a.     May 21, 2024 - Approved (Unanimous)

4)    Ratification of voting report for “in between meeting” votes

a.     Record of voting between meetings – Approved (Unanimous)

5)    Reports of Officers: President, Vice Presidents, and Treasurer and any Committee leads

a.    Treasurers Report: 

                                 i.    Westridge Auburn Financials Summary - 2024/6

                                ii.    Unpaid 2024 Dues – Two homes outstanding.

1.    Board Authorized HOA Manager to send lien & collection notices in June.

6)   Property Manager’s Report

a.    Landscaper Transition

                                 i.    Some growing pains experienced with transition. Doug has been reminding about discussed maintenance areas more than anticipated.

7)   Old Business

a.    Open Issues that require board approval

                                 i.    Nothing at this time.

b.    CC&R Amendment Progress – Pending Attorney Response

                                 i.    The Board will consider revisions to Article XII Section 8 – Garbage and Refuse and Article XII Section 20 – Gardens, Play Equipment, Sport Courts, Pools, Spas and Basketball Standards. 

                                ii.    Enforcement of basketball hoop and garbage cans standards will remain on hold pending the outcome of the official vote from homeowners.   

c.    Track D Safety

                                  i.    A few safety concerns have been raised regarding motorized vehicles in Tract D.  HOA can work with City of install no trespassing signs to mitigate liabilities. 

                                ii.    No action taken at this time, Board will continue to monitor.

d.    Tract D Landscaping

                                  i.    HOA to continue to prune/maintain blackberry bushes in Tract D up to homeowner fence lines (potions on homeowner property).  Board to draft notification letters to affected homeowners for awareness for awareness.

e.    Inspection Schedule:

July         Doug

Aug         Angela

Sept        Mike   

Oct           Joe    

Nov         Matt

f.     HOA Insurance

                                  i.    Insurance increasing July 2024:

1.    $2500 Deductible

2.    HOA Manager to verify cyber and mailboxes were removed.

g.    Corporate Transparency Act

                                  i.    HOA to review in Q3.  Watching potential legal challenges.

h.    SB 5796

                                 i.    HOA Manager to request quote from attorney to review CC&R changes to comply with SB5796.

1.    Estimate is $20K – to remain on hold (2028)

8)   New business 

a.    New Open that require board approval:

b.    Open ACC Requests:

c.    HOA Reserve Study

                                 i.    Scheduled for Thursday 7/18 at 10am.

d.    Social Activities:

                                 i.    New Events

1.    National Night Out – August 6th.

2.    Holiday Cookie Exchange – December ‘24

e.    Record of Voting:

                                  i.    Record of voting during meeting – Approved (Unanimous)

                                 ii.    Record of voting during meeting – Conditional Approved (Unanimous)

9)    Next BOD Meeting: September 17, 2023, at 6:00 PM

10)  Motion to Adjourn Regular Meeting: 7:54 pm