Lake Winterwood BOD Monthly Meeting Minutes
October 14, 2024
General Meeting (6:30 pm)
1) Meeting called to order 6:30 pm by Elizabeth T.
2) Attendance and verification of quorum: Michael L., Elizabeth T., Kyle S., Rob B.
Guests: Dwight M., and Eydie Leighty via Webex
3) Approval of Minutes from August and September BoD Meeting: Motion to approve. Approved.
4) Passed Voting Report; ratify decisions/votes taken since last meeting: Motion to ratify. Ratified.
Issue Date Voted Issue Title
21992 8/12/2024 ACC Request to Paint Home
21985 8/15/2024 Weed Treatment Around Big Lake & Swales 2, 3, & 4 PLM $3,383.52
22016 8/15/2024 Additional NNO Expenses $352.92
22015 8/19/2024 Reimbursements To Various Owners $85 Gchapman Paint & Ethomas $69NNO & $94 Offsuppl
22015 8/30/2024 Reimbursements To Various Owners $85 Gchapman Paint & Ethomas $69NNO & $94 Offsuppl
22057 8/31/2024 Bridge Repair $1197.90 Probros From Reserves
22131 9/9/2024 Annual Clean Up $1522 For DIY Supplies
22181 9/9/2024 Gazebo Reservation For 9/14 7AM-6 PM
22168 9/9/2024 ACC Request For Gabled Patio Cover Over Existing Deck
22211 9/19/2024 Review And Approve Annual Board Meeting Minutes For 9/11/2024
22161 9/26/2024 ACC Replace 8X12 Garden Shed With 10X20 Garden Shed 10-01 Rev. 12 Foot Roof
22279 9/30/2024 Replace Roof- GAF Charcoal Presidential Sequoia
22260 9/30/2024 Owner Requesting Keeping RV In Driveway For Prep Until 10/6
22276 10/1/2024 ACC Replace Gutters
22161 10/2/2024 ACC Replace 8X12 Garden Shed With 10X20 Garden Shed 10-01 Rev. 12 Foot Roof
22271 10/3/2024 Approve 09-24-24 Board Meeting Minutes
22282 10/7/2024 ACC Replace Windows
22269 10/7/2024 ACC Request For Solar Panel Installation
22261 10/8/2024 Repair Asphalt On So. Side Big Lk Walkway -Diy $43.27 Reimb M.Thomas
22280 10/14/2024 Bridge Repair $327 Probros (From Reserves?)
22109 10/14/2024 Remove Dead Tree From Little Lake Area
Failed Voting Results Report - 2024-08-12 to 2024-10-14
Issue Date Voted Issue Title
22161 9/24/2024 ACC Replace 8X12 Garden Shed With 10X20 Garden Shed 10-01
5) Financial Review September statement:
- Dues delinquencies as of 10/14/2024: One homeowner delinquent one month
- Expenses. September expenses totaled $16,555.13. Expenses include three payments to PLM for 1) Maintenance of Swale 1: $3,383.52; 2) normal monthly work of $4,127.31; and 3) Account adjustment 10/2023: $4,006.02. Several reimbursements for Event approved expenses listed in issues above.
- Reserve Balance $64,776.35
6) Old Business
LW Committee updates:
- Events: Saturday, October 26th, Costume parade, flyers in kiosk. November committee events meeting to plan calendar for the year.
- Communications: We need a Committee lead.
- Maintenance: Manual complete this week.
- Safety: Postcards 62 postcards year to date. 3 repeats. 170 suspected trespassers. Next safety meeting: Tuesday, November 19th, 7 pm, lot #93
7) New Business
- Define Storage language, Amend CCRs: Reviewed current Storage language in CCRs and Supplement to Protective Covenants and Architectural Guidelines. Researching options to clarify and manage rules.
- Issues will be sent to the MyHOA-Online.com LLC site for Review of the below Proposed Contracts:
- Review 2025 PLM proposed contract. 3% increase for 2025, annual $45,480 increase to $46,488, Effective 1/1/25.
Winter turf moss/cranefly control in December $1,923.
Quote for thatching/reseeding incoming.
- Review 2025 Lake Treatment proposed contract: 17.3% increase quote for 2025. Maintenance $7,017.60.
Includes algaecide treatment. 3 applications to little, 2 applications to big lake.
- Herbicide on the big lake. Quoted $15,340.80 for herbicide treatment. Additional vendors to be consulted.
- Expenses of Bee Extermination. Approved by Board.
- Removal of Dead Tree. Approved by Board.
- Removal of Signage: Security camara sign, 2 towing signs, block watch sign. Consultation with Insurance company requested.
8) Next BOD Meeting: Annual Meeting, Monday, November 4th, 6:30 pm at Elizabeth T’s, lot #13
9) Adjourn Meeting: Meeting adjourned at 8:15 pm