Key Decisions and Actions

Rosewood Estates Community Meeting

7 P.M. Wednesday March 29th, 2023 

* Current quorum requirement is 62.5% of occupied homes in attendance or voting by proxy through a HOA Board member.

Key Decisions/Discussions:

A) Activities YTD: Research and Review

• Snow contracting: Informed that we would be leveraging Dave for snow clearance. As per research and quote, other vendors like Seattle Snow might take time to arrive and they charges higher too.
• Reserve study: Informed that board voted for 3 years and essentially third party need to do the assessment.
• NCM data reconciliation:

·     Informed community that there are communication delay from NCM on some of the pending things like waiting on back ledgers, 10 cents of interest difference, final bank statements

·       Given we are awaiting the back ledgers from the NCM, had to put in the dues assessments as part of reconciling the accounts. The owner balances (most of these) show balances carried in from last year. Owners should disregard these amounts as they are placeholders for payment information, currently myhoa is awaiting confirmation from Navigate.

·       Lot 6 outstanding need to be paid as part of closure ( Eydie informed that no body reached as of now)

·       Jeff mentioned he would also ping to close on ledgers.

• CD procurement: Informed that we are considering and researching various option to invest in CD considering the rate of interests also gone up currently.
• Gate:

·       Shared various research data on Gate aspects and checked if anyone has any queries on top of the summary document.

·       There was a query and discussion whether gate would be effective to stop pedestrians entering the premise as well

·       Decision was to wait for Lot 6 occupancy as well and get final vote / recommendation in upcoming meetings.

• Street Sign:

·       Discussion happened that it is outside of HOA Area and investing on that might set precedence which are outside of HOA premise.

·       As per discussion, it is not an uncommon investment and it is for overall benefit of community (not really benefiting a house owner in particular)

·       Overall, agreed that it is okay to vote on this and based on majority the decision can be finalized.  

B) Voting Topics

·       Street Sign

Topic 1: Should we put Street Sign with professional installation (approx. cost $750)?

·       HOA dues (annual basis) and due date

·       Discussion happened that couple of houses already paid multi quarter together in advance.

·       There was also request and discussion on sending reminders per quarter on HOA payment. Eydie shared that the invoice and coupons were sent out at the end of each year for upcoming whole year in one shot and myhoa do not send bill quarterly, and recommended that everyone can set reminder in their own calendar accordingly after they receive the invoice. Board members might need to help to send reminders if needed.

·       Updated that Paypal option is pending on tax filing. Eydie mentioned that Bill Payer from Bank is another option until tax return gets filed.

·       No Votes happened on this topic.

C. Association Rules/CCR Guidelines

• Spring Cleaning Notification: Reminded about spring clearance to community members. Also Jeff mentioned that he can share the spring clearance reminder postcards which has some details what all things may come under Spring Cleaning aspects if anyone interested.

D. Community Ideas

• Community Calendar:

·       Discussed that a calendar might be useful to track various events and dates which might serve as reminder and important dates.

·       Eydie and Board members can work together to come with such calendar.

• Board Membership

·       Reminded that 2 board members tenure would be 2 year this year and hence we will need to elect the board members in upcoming meeting.

• Community Social

·       Jeff shared that community social would be good idea in upcoming months and if interested let Jeff know.

E. Anything else?

Brian asked whether there are any restrictions/requirements related to parking sign boards in the 252ND AVE NE and whether some of those can be taken out.

·       It seems Guy (from TereneHome) mentioned earlier that it is  King county requirements for mostly fire trucks considering road is narrow)

·       Following up with fire department or king county might help to understand the restriction/requirement better.