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Northpoint at Maple Centre
Emergency BOD budget and meeting planning session
Oct 17, 2022, 6 pm via Webex
Call to order - 6:10pm by Brittnee
Attending: Brittnee, Tom, Eric, Eydie for mgt.
- Retroactive ratification of all meeting minutes as only two were previously noted in minutes as "reviewed" but no recorded vote to approve:
- Meeting minutes from 2/18/21 were read and approved - Motioned, Seconded, Passed (MPS) (Tom, Brittnee, Eric)
- Meeting on 3/3/21 approved with corrections to the board terms (Erics was 2 yrs. and Davia had 3) - MSP (Eric, Brittnee, Tom), Eydie to update corrected board positions and terms in posted minutes
- Meeting on 4/8/21 approved - Motioned, seconded, Passed (MSP) (1st Brittnee, 2nd Tom, passed unanimously)
- Meeting on 5/27/21 approved - MSP (Tom, Eric, passed unanimously)
- Meeting on 9/9/21 approved - MSP (Brittnee, Tom, passed unanimously)
- Meeting on 3/17/22 approved - MSP (Tom, Brittnee, passed unanimously)
- Meeting on 4/7/22 approved - MSP (Brittnee, Eric, passed unanimously)
- Meeting on 5/23/22 approved - MSP (Eric, Tom, passed unanimously)
- Need to complete minutes for 6/16 and document any emails where votes/approvals happened.
- Manager's report
- Reviewed balance of bank accounts:
- Total Reserve - $501.43
- Total Assets - $133,323.34
- Reviewed Outstanding Balances
- 16 homeowners have balances
- 1 homeowner has lien filed against them
- Reviewed MyHOA site to log issues and reviewed the disclaimer
- Eydie walked board through the new website
- Old Business:
- Board voted to hold Annual meetings in December annually followed by a semi-annual BOD meeting same night; Second semi-annual Board meeting will be the first Tuesday in May annually at 7 pm
- New Business:
- Voted to approve 17535 HAR for retaining wall and fence
- Voted to send statements in Oct for those in arears, delinquency notices in Nov, lien and collection warnings in Dec, and anyone owning over a years' worth of dues and have not paid or gotten onto a payment plan by February will be turned over to collections.
- Reviewed the proposed 2023 budget.
- No dues increased for 2023.
- Includes a budget for audit, which is requirement for any HOA that has income over $50K.
- Added incremental funds for community events for social community.
- Electricity updated to reflect the streetlights that we were released liability for.
- Water was updated.
- Discussed adding in additional budget for landscaping, added it to general.
- May need to add in the carry-in but at this point, too many unknowns at this point to allocate it out.
- Approved budget as is - MSP (Tom, Brittnee, unanimous)
- Not sure if paperwork was filed with the IRS for our tax return, Eric to check with Richard/Davia to see if he was asked to sign the tax return for 2021. Neither one of them had been contacted by J&M about tax filings. Eydie to reach out to Mary Ann or Georgianna.
- Non-profit filling has not been done for year yet. Eydie to update it after the board election to change to new board members and mgt.
- Transfer money to reserve fund to get it to the stated starting balance on the 2023 study- voted and approved MPS (Tom, Brittnee, Eric). Will be moved monthly going forward in 2023.
- Eydie to check into the retention ponds are HOA responsibility
- Motion to approve change in bylaws at it related to when the annual meeting of the association meets from the first quarter to the fourth quarter - MSP (Brittnee, Tom, unanimous)
- Tom notified us that he will be resigning in Dec 2022 (Note: Tom reconsidered after the meeting and will stay)
- Mailing and Agenda approved with changes discussed - MSP (Brittnee, Tom, unanimous). Will go out no later than Saturday, Nov 5th.
Meeting adjourned - 8:51pm
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