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ARTICLE VIII: BOARD OFFICERS AND THEIR DUTIES
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Section 1. Enumeration of Offices. The officers of this Association shall be a president and vice-president, who shall always be members of the Board of Directors; a secretary and a treasurer, and such other offices as the Board may from time to time, by resolution create.
Section 2. Election of Officers. The election of officers shall take place at the first meeting of the Board of Directors following each annual meeting of the Members.
Section 3. Term. The officers of this Association shall be elected annually by the Board, and each shall hold office for one (1) year unless he shall sooner resign, or shall be removed, or otherwise disqualified to serve.
Section 4. Special Appointments. The Board may elect other officers, such as Committee Chairpersons, as the affairs of the Association may require, each of whom shall hold office for one (1) year to be reconfirmed annually with the annual officer elections, have such authority, and perform such duties as the Board may determine.
Section 5. Resignation and Removal. Any officer may be removed from office with or without cause by the Board. Any officer may resign at any time giving written notice to the Board, the president or the secretary. Such resignation shall take effect on the date of receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
Section 6. Vacancies. A vacancy in any office may be filled by appointment from the remaining directors on the Board and shall serve for the unexpired office term of the predecessor.
Section 7. Multiple Offices. The office of secretary and treasurer may be held by the same person. No person shall simultaneously hold more than one of any of the other offices except in the case of special offices created pursuant to Section 4 of this Article.
Section 8. Duties. The duties of the officers are as follows:
President
- The president shall
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- preside at all meetings of the Board of Directors;
- see that orders and resolutions of the Board are carried out;
- sign all leases, mortgages, deeds and other written instruments, and
- co-sign all checks and promissory notes.
Vice-President
- The vice-president shall
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- act in the place and stead of the president in the event of his absence, inability or refusal to act, and
- exercise and discharge such other duties as may be required of him by the Board.
Secretary
- The secretary shall
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- record the votes and keep the minutes of all meetings and proceedings of the Board and of the Members;
- keep the corporate seal, if any, of the Association and affix it on all papers requiring said seal;
- serve notice of meetings of the Board and of the Members;
- keep appropriate current records showing the Members of the Association together with their addresses, and
- perform such other duties as required by the Board.
Treasurer
- The treasurer shall
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- receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the Board of Directors;
- sign all checks and promissory notes of the Association;
- keep proper books of account;
- cause an annual audit of the Association books to be made by a public accountant at the completion of each fiscal year; and
- prepare an annual budget and a statement of income and expenditures to be presented to the membership at its regular annual meeting and deliver a copy of each to the Members.
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