Section 2.1 Place. Meetings of the members of the Association shall be held at such suitable place as may be convenient to the membership and designated from time to time by the Board.

 

Section 2.2 Annual Meeting. The annual meeting of the Association shall be held in the first quarter of each fiscal year on a date fixed by the Board, which date shall not be less than 30 nor more than 50 days after notice of the meeting is given to the members. At such annual meeting the Owners shall elect members to the Board or fill vacancies therein, and transact such other business as shall properly come before the meeting.

 

Section 2.3 Budget Ratification. The financial statement for the preceding fiscal year (if any) and the proposed budget the Board has adopted for the pending fiscal year shall be presented at the Annual Meeting. Unless at the meeting members holding a majority of the votes in the Association vote to reject the budget, the budget is ratified, whether or not a quorum is present for the meeting. In the event the proposed budget is rejected or the ratification of the budget is otherwise invalid, the budget last ratified by the Owners shall be continued until a budget proposed by the Board is ratified.

 

Section 2.4 Special Meetings. A special meeting of the Association may be called by the president, by resolution of the Board, or upon the written request of Owners having ten percent of the votes in the Association not less than 14 nor more than 60 days in advance of the meeting. No business shall be transacted at a special meeting except as stated in the notice given therefor.

 

Section 2.5 Notice of Meetings. It shall be the duty of the secretary to give notice of each annual, budget, and special meeting to each member of the Association. Such notice shall be hand-delivered or sent prepaid by first-class United States mail to the mailing address of each Lot or to any other mailing address designated in writing by the Owner. Notice shall be deemed received on the third day of regular mail delivery after the mailing of said notice. Notice of any meeting shall state the time and place of the meeting and the items on the agenda to be voted on by the members, including the general nature of any proposed amendment to the Declaration, Articles, or Bylaws, any changes in the previously approved budget that result in a change in Assessment obligations, and any proposal to remove a director or officer. Before any meeting of the Association, any member may, in writing, waive notice of such meeting. Attendance by a member at a meeting of the Association shall be a waiver by him of timely and adequate notice unless he expressly challenges the notice when the meeting begins.

 

Section 2.6 Quorum. The presence in person or by proxy of members of the Association or voting representatives holding 25% of the total voting power of the Association shall constitute a quorum for the transaction of business at any meeting of members of the Association.

 

Section 2.7 Adjournment of Meetings. If any meeting of Owners cannot be organized because a quorum has not attended, the Owners present in person or by proxy may adjourn the meeting to a time not less than 48 hours from the time the original meeting was called.

 

Section 2.8 Majority Vote. Except as otherwise provided by the Declaration or by these Bylaws, passage of any matter submitted to vote at a meeting where a quorum is present, shall require the affirmative vote of a simple majority of the votes present.

 

Section 2.9 Order of Business. The order of business at meetings of the Association shall be as follows, unless dispensed with on motion:

 

(a) Roll call;

(b) Proof of notice of meeting or waiver of notice; 

(c) Minutes of preceding meeting;

(d) Reports of officers;

(e) Reports of committees; Election of inspectors of election;

(g) Election of directors (annual meeting or special meeting called for such purpose);

(h) Unfinished business;

(i) New business;

(j) Adjournment.

 

Section 2.10 Parliamentary Authority. In the event of dispute, the parliamentary authority for the meetings shall be the most current available edition of Robert's Rules of Order or such other published code of parliamentary procedure as shall be approved by a majority at the meeting.